Setting up Zoom for a large meeting

Setting up Zoom for a large meeting

Note: These directions apply to the standard Pro level license. The Pro license only allows up to 300 participants. For meetings over 300 participants, a Webinar license will need to be added to your account.
When hosting a large meeting like a webinar or town hall, there are some Zoom settings that can help make the experience better for both the presenter and attendees.
After scheduling a Zoom meeting in Outlook..
  1. Open the Zoom app on your computer. (Type Zoom in the search bar).
  2. Click "Meetings" on the top bar.
  3. Find and open the meeting you scheduled
  4. Uncheck Waiting Room
  5. Advanced Options 
  6. Allow participants to join early (10 minutes at least)
  7. Check the "Q&A" box
  8. Check "Mute participants upon entry"
Add alternate hosts to help manage the meeting.
Adding alternate hosts to help manage the meeting is highly recommended. These alternate hosts can monitor the chat, unmute participants, and assure that the presenter can focus on delivering content without worries about the logistics.
After starting the meeting...
  1. Click on "Participants"
  2. Click the mute all button to assure all users are muted
  3. Turn off "Play sound"
  4. Turn on "Prevent participants from unmuting"

    • Related Articles

    • Creating Book with Me Links (Zoom and Teams)

      Setting up a publicly available calendar that lets people choose dates and times you are available is a great way to remove a little friction from your work life. The instructions below will guide you through two ways to setup a personal “Book with ...

    • DispatchPro - Setting Up Zones

      To set up zones in DispatchPro, follow these steps: Open DispatchPro in ServiceTitan. Navigate to the settings or configuration section. Look for the option to set up zones. Click on the option to create a new zone. Enter the necessary information ...

    • DispatchPro - Technician assigned to incorrect branch

      In multibranch tenants, instances may occur where a technician is assigned to a job in the wrong branch. When this occurs, the technician needs to be assigned to the specific zone for that branch. For more information see: DispatchPro - Setting Up ...